Beating the Buzzer: 10-Week SAP Concur Invoice Implementation
Acquis implemented Concur Invoice for a global aerospace organization in just 10 weeks — here's how.
Client overview
Industry: Aerospace Manufacturing
Company Size: SMB
Region: Global
Implementation Timeline: July – September 2024
10 weeks – that is all the time a global aerospace manufacturer had to implement a new accounts payable (AP) system before an existing contract expired. With operations spanning multiple continents and a complex network of ERP systems, the stakes were high – and the margin for error was zero.
The challenge: time-critical implementation
A legacy AP system contract was set to expire in September 2024, leaving the organization just 10 weeks to implement and launch a new solution. However, time was not the only challenge; the path to implementation was complicated by several factors:
Competing vendor solutions under consideration
Multiple global sites across different time zones
Various ERP systems
Need for rapid deployment without disrupting operations
To address these challenges, the company needed a system that could easily scale and a partner who could quickly deliver the implementation.
SAP Concur + Acquis: a dynamic duo
After choosing SAP Concur Invoice as its new AP system, the organization needed to select an implementation partner who met these criteria:
Deep expertise in SAP Concur Invoice implementation
Ability to execute rapid deployment methodology
Based on these criteria and SAP Concur’s recommendation, the client chose Acquis Consulting Group to design and execute the strategic implementation plan.
Explore Acquis’ SAP Concur Managed Services →
The Acquis approach: fast-track implementation
As the first SAP Concur Implementation partner, Acquis has completed hundreds of implementations for clients across the world. This experience enabled the team to provide a 10-week “fast-track” Concur Invoice implementation for the client.
Weeks 1-4: accelerated foundation
Rapid requirements gathering across global stakeholders
Parallel work stream execution
Early identification of integration requirements
Configuration of Concur Invoice solution
Weeks 5-10: implementation sprint
System integration development
Various testing phases including user acceptance testing, functional testing, and system integration testing
Change management and training
Expect the unexpected
Although the client’s original needs did not include integration support, Acquis quickly adapted the project scope to accommodate integration development with minimal impact to the original timeline. This flexibility proved essential in maintaining momentum while meeting business needs.
Measurable impact
At the conclusion of the project, the Acquis team:
Successfully implemented the new Concur Invoice solution within 10 weeks
Established a foundation for multi-site expansion
Ensured business continuity through transition
The road ahead
Acquis continues to provide the client with post-implementation support while laying the groundwork for future growth. The client’s next phases include transitioning from the legacy Concur Expense site to the new Concur platform, optimizing configurations based on business needs, and migrating from Indirect to Direct Travel contracting. This phased approach ensures the client can fully leverage its SAP Concur investment while methodically expanding capabilities across the organization.
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